QuickBooks Learn and Support US
Looking for:
- Quickbooks pro 2012 help |
- One moment, please
- Quickbooks pro 2012 help
Video tutorials. Watch step-by-step videos to learn your way around QuickBooks. Start with the basics. Try a 1-hour webinar with an expert to get familiar with QuickBooks.
Find a webinar. Learn more about QuickBooks by watching our instructional videos. Find a training class. Ask the Community. Connect with experts and business owners like you to find answers, talk shop, and get inspired.
Hector Garcia. Explore the community. Discover the latest and greatest features to help your business thrive. Resources Find an expert. Get matched with certified advisors, bookkeepers, and accountants to make business even better. Resource center. Read articles and quick start guides to help your business grow and thrive. QuickBooks blog. But companies have investments, too, of course.
A machine that costs hundreds of thousands of dollars is an investment that you hope will generate lots of income, and you should track it in QuickBooks.
However, in QuickBooks, these types of investments show up as assets of the company Vehicle List. Manage customer relationships. Lots of information goes into keeping customers happy. You can also keep track of leads before they turn into customers. But for tracking details like memberships, items sold on consignment, project progress, and scheduled events, another program like Microsoft Excel or Access would be a better solution.
Some third-party customer-management programs integrate with QuickBooks Exporting Lists and Addresses. QuickBooks comes in a gamut of editions, offering options for organizations at both ends of the small-business spectrum.
QuickBooks Simple Start and Online editions cover the basic needs of very small operations. Enterprise Solutions, on the other hand, is the most robust and powerful edition of QuickBooks, boasting enhanced features and speed for the biggest of small businesses.
Likewise, features vary in the editions for different countries; this book focuses on the U. This book focuses on QuickBooks Pro because its balance of features and price make it the most popular edition.
QuickBooks Pro is the workhorse edition. It lets up to five people work on a company file at a time; you can purchase licenses in single- or five-user packs. QuickBooks Pro includes features for tasks such as invoicing; entering and paying bills; job costing; creating estimates; saving and distributing reports and forms as email attachments; creating budgets automatically; projecting cash flow; tracking mileage; customizing forms; customizing prices with price levels; printing shipping labels for FedEx and UPS; and integrating with Word, Excel, and hundreds of other programs.
Other lists, like the Chart of Accounts, can have up to 10, entries each. QuickBooks Premier is another multi-user edition. For business owners, its big claim to fame is handling inventory items assembled from other items and components.
In addition, Premier can generate purchase orders from sales orders and estimates, and apply price levels to individual items. You can also track employee info and get to your data remotely. This edition also includes a few extra features that typically interest only accountants, like reversing general journal entries. When you purchase QuickBooks Premier, you can choose from six different industry-specific flavors see the next section.
Like the Pro edition, Premier can handle a combined total of up to 14, list entries. Enterprise Solutions is the edition for larger operations. Up to 30 people can access a company file at the same time, and this simultaneous access is at least twice as fast as in the Pro or Premier edition. The database can handle lots more names in its customer, vendor, employee, and other name lists 1,, versus 14, for Pro and Premier.
You can have multiple company files, work in several locations, and produce combined reports for those companies and locations. And because more people can be in your company file, this edition has features such as an enhanced audit trail, more options for assigning or limiting user permissions, and the ability to delegate administrative functions to the other people using the program.
Your local office supply store, Amazon. If you buy QuickBooks from Intuit, you pay full price, but have 60 days to return the program for a full refund. As long as funding comes primarily from unrestricted sources, the Pro edition will work reasonably well.
When you install QuickBooks Premier, you choose the industry version you want to run. If your business is in an industry other than one of the five options, choose General Business. Here are the industries that have their own Premier editions:. The Accountant edition is designed to help professional accountants and bookkeepers deliver services to their clients.
It lets you run any QuickBooks edition that is, Pro, or any of the Premier versions. The General Business version has all the goodies of the Premier edition, like per-item price levels, sales orders, and so on. Its chart of accounts and menus are customized for manufacturing and wholesale operations. You can use it to manage inventory assembled from components and to track customer return materials authorizations RMAs and damaged goods.
If you run a nonprofit organization, you know that several things work differently in the nonprofit world, as the box on Nonprofit Dilemma details. The Nonprofit version of QuickBooks includes features such as a chart of accounts customized for nonprofits, forms and letters targeted to donors and pledges, info about using the program for nonprofits, and the ability to generate Statement of Functional Expenses forms.
The Professional Services version not to be confused with QuickBooks Pro is designed for companies that deliver services to their clients. Unique features include project-costing reports, templates for proposals and invoices, billing rates that you can customize by client or employee, and professional service—specific reports and help. The Retail version is customized to work for retail operations.
It includes specialized menus, reports, forms, and help, as well as a custom chart of accounts. Intuit offers companion products that you can integrate with this edition to support all aspects of your retail operation. For example, QuickBooks Point of Sale tracks sales, customers, and inventory as you ring up sales, and it shoots the information over to your QuickBooks company file.
But if bookkeeping and accounting are unfamiliar territory, some background training QuickBooks Training may help you use QuickBooks better and more easily without calling your accountant for help five times a day. To contact the school, visit www. Double-entry accounting is the standard method for tracking where your money comes from and where it goes.
For example, as shown in Table I-1, when you sell something to a customer, the money on your invoice comes in as income and goes into your Accounts Receivable account. Then, when you deposit the payment, the money comes out of the Accounts Receivable account and goes into your checking account.
See Chapter 16 for more about double-entry accounting and journal entries. Each side of a double-entry transaction is either a debit or a credit. As you can see in Table I-1, when you sell products or services, you credit your income account since your income increases when you sell something , but debit the Accounts Receivable account because selling something also increases how much customers owe you.
Chart of accounts. In bookkeeping, an account is a place to store money, just like your checking account is a place to store your ready cash. The difference is that you need an account for each kind of income, expense, asset, and liability you have.
See Chapter 3 to learn about all the different types of accounts you might use. Cash vs. Cash and accrual are the two different ways companies can document how much they make and spend. The accrual method, on the other hand, follows something known as the matching principle , which matches revenue with the corresponding expenses.
This approach keeps income and expenses linked to the period in which they happened, no matter when cash comes in or goes out. The advantage of this method is that it provides a better picture of profitability because income and its corresponding expenses appear in the same period. For example, if you pay employees in January for work they did in December, those wages are part of the previous fiscal year.
Financial reports. You need three reports to evaluate the health of your company described in detail in Chapter 17 :. This QuickBooks report gets its name from the difference between the income and expenses, which results in your profit or loss for that period.
The balance sheet is a snapshot of how much you own and how much you owe. Assets are things you own that have value, such as buildings, equipment, and brand names.
Liabilities are the money you owe to others like money you borrowed to buy one of your assets, say. The difference between your assets and liabilities is the equity in the company—like the equity you have in your house when the house is worth more than you owe on the mortgage. The statement of cash flows tells you how much hard cash you have. You might think that a profit and loss report would tell you that, but noncash transactions—such as depreciation—prevent it from doing so.
The statement of cash flows removes all noncash transactions and shows the money generated or spent operating the company, investing in the company, or financing. These days, QuickBooks Help gives more in the way of accounting background and troubleshooting tips than it used to, although useful examples are still in short supply. The problem is finding the topics you want.
Comments
Post a Comment